World Travel Market 2025 - Exhibitor Registration

 

We are really looking forward to returning to World Travel Market taking place at ExCeL London from Tuesday 4 – Thursday 6 November!

 

Join us on the UKinbound stand to showcase your products and services to the international travel trade.

 

We offer a range of pod and booth options designed to maximise your exhibition experience:

 

Premium Pods: Sold Out!
Our red Premium Pods are the ultimate choice for maximum visibility, strategically located at the front of the stand where footfall is greatest. Each Premium Pod is equipped with an HD TV screen, offering dynamic display capabilities to capture the attention of visitors as they navigate the main aisle. Make a lasting impression and attract more visitors with our premium, front-facing pods. 
Price: £8,900 + VAT

Standard Pods:
Our blue, aisle-facing standard pods are designed to make your brand stand out with a striking 1m x 1m back-lit display graphic panel. Located along the busy aisles, these pods benefit from steady footfall, offering the perfect opportunity to maximise your visibility and impact.
Price: £8,200 + VAT

Pod Share:
Each pod can be shared by a maximum of two companies. The second company will receive their own digital registration, access to the WTM exhibitor portal plus three additional staff badges. Please note, however, that no more than two members of staff may be present at each pod at any one time.
Add-on price: £500 + VAT

H-Booths: Last One Available!
A new addition last year, the H-booths are located within the meeting area. Each booth features a 1200cm x 450cm back-lit graphic panel, branded meeting table, and comfortable seating for up to 3 people. We have 8 booths in total, offering an intimate and professional setting for your business needs. Please note that due to high demand, booth bookings are limited to one per company and cannot be booked in conjunction with a pod.
Price: £4,000 + VAT

Additional Benefits (for all exhibiting partners):

  • Three staff badges 
  • Online exhibitor portal profile, meeting platform and lead retrieval app 
  • Coffee bar access 
  • Bookable meeting tables 
  • Listing and news feature in the UKinbound @ WTM Magazine 
  • Digital assets to promote your presence on the stand 
  • Onsite support from the UKinbound team who will direct relevant visitors to your pod or booth

For more information, please refer to the UKinbound Stand Visuals document.


BOOKING PROCESS:
1. Please view the up-to-date stand plan here – all pods with numbers only are available for you to book.

2. Please follow the link below to complete the digital booking form. Please state your top 3 preferences of pod or booth location (1st, 2nd and 3rd choices) in case your preferred pod or booth sells before we receive your request.

Please note: You can book up to two pods with one booking form. Premium Pods are always in high demand so we would advise that you still list three locations, but include at least one Standard Pod location in case we are unable to accommodate your request. Please note, H-Booth bookings are limited to one per company and cannot be booked in conjunction with a pod.

 

Pods and booths will be strictly allocated on a ‘first-come, first-served’ basis. Please note that due to high demand your preferred location is not guaranteed, however we will do our best to accommodate your request.

The UKinbound Events Team CANNOT accept requests by email and we are unable to reserve, hold or book pods or booths until we have received your booking via the form linked below.

Upon receipt of this booking form, a member of the UKinbound Team will be in touch to confirm your pod or booth location during the week commencing Monday 7 July. We will then issue an invoice for a non-refundable deposit of £1,500 + VAT, with the remaining balance due prior to the event. Your pod will be confirmed upon receipt of payment only. Terms and conditions on the booking form will apply.


In preparation for the show, we ask that you please provide us with the following details in order to confirm your presence for this year:

Contact Details

Company Address

Please type exactly how your Company Name is to be displayed on all printed and digital material:

Please select your pod type:

AMOUNT
8,900.00
TOTAL
AMOUNT
8,200.00
TOTAL

Please state your FIRST PREFERENCE pod:

Please state your SECOND PREFERENCE pod:

Please state your THIRD PREFERENCE pod:

Would you like to book an additional pod?

If you would like to book an additional pod, please list your preferred pod numbers below:

I would like to share my pod with another company and pay the additional sharer fee at £500 + VAT

AMOUNT
4,000.00
TOTAL

Please state your FIRST PREFERENCE H-booth:

Please state your SECOND PREFERENCE H-booth:

Please state your THIRD PREFERENCE H-booth:

Please note that your requested pod and booth numbers are not guaranteed as the pods and booths will be allocated on a first come first served basis.


Payment

*All payments to be taken by INVOICE ONLY.

Your company PURCHASE ORDER NUMBER, if required:

Terms and Conditions
In order to proceed with your booking, please accept the UKinbound Terms and Conditions: PAYMENT Upon receipt of this booking form, an invoice for the full amount will be issued but only the non-refundable deposit of £1,500+VAT will require payment 14 days after the invoice date. The remaining balance will be due prior to the event. UKinbound reserves the right to deny access to the WTM online portal and refuse access to the UKinbound stands at WTM London 2025 should any costs related to this booking be outstanding at the commencement of the event. CANCELLATIONS All cancellations must be notified in writing no later than Friday 15 August 2025. Cancellations received in writing on or prior to this date will be entitled to a refund, less the non-refundable deposit of £1,500+VAT. Cancellations received after this date will not be entitled to any refund and the full exhibiting costs will be required. MEMBERSHIP Companies applying for a Member Rate must be a fully paid member of UKinbound for the membership year 2025/26 at the time of WTM London 2025. If membership has lapsed, not been renewed, renewal payment not been received or if the company has not yet joined the association, UKinbound reserves the right to deny delegate attendance or charge a £800+VAT supplementary fee.

Thank you very much for registering to exhibit with UKinbound at World Travel Market London 2025!

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